Reservable Spaces

A place for faculty, students, and community

The Cook Center in Maxwell Hall is a place where everyone can explore the arts and humanities in their infinite varieties. Reservable spaces within the building include the Grand Hall performance/lecture space and a dedicated Conference Wing that includes several large conference rooms and smaller breakout rooms. 

The Grand Hall and entire Conference Wing can be reserved as a package for large events such as mulit-day symposia or conferences. Please contact the Cook Center Setups and Scheduling Manager (cooksche@indiana.edu) to inquire about multi-room and/or multi-day reservations. 

Note: Due to Covid-19 restrictions on the IU Bloomington campus, spaces within the Cook Center WILL NOT be reservable in Spring or Summer 2021. Reservation requests for Fall 2021 will be accepted beginning April 15, 2021, and reservation confirmations will be issued beginning in May, 2021. All Fall 2021 events are subject to change or cancellation in accordance with university guidelines regarding Covid-19 and public health. 

Reserve a Space in the Cook Center

Grand Hall (Maxwell 101)

The Grand Hall is the largest room in Maxwell Hall and is located in the center of the first floor’s south wing. The room is accessible via the southwest entrance and can also be accessed via elevator from the ADA entrance on the northwest side of the building. It is an ideal space for large group lectures, presentations, concerts, and receptions and large exhibits, and events can be livestreamed and/or recorded via in-room technology. A "green room" and kitchen for catering are also available upon request. 

  • No Seating – 255
  • Lecture Seating – 100 + 4 ADA spaces
  • Dining Seating – 64

Room Dimensions

Total Area

1,881 square feet

North Wall

58’ 9”

East Wall

37’ 11”

South Wall

41’ 10”

West Wall

20’ (large entryway)

Ceiling Height

25’

  • Creston AV Panel + UITS Classroom Tech
    • Touch panel on cabinet for controls
    • Cameras and built-in microphones for video conferencing
    • 2 cameras; 1 on north end (for speaker), 1 on south end (for audience)
  • Presentation computers (PC and Mac) with wireless mouse and keyboard
  • HDMI laptop input
  • 2 x 98” screen monitors
  • 2 x 650W speakers with Bluetooth compatibility
  • 2 x handheld mics & 2 x lavalier mics (only 2 mics can be used at once)
  • Light/Shade panel switch
  • High speed fiber connection to Process Gallery AV

  • 100 chairs
  • 8 round tables (contact IU Catering for linens)
  • Podium

Additional amenities can be made available upon request at standard university pricing.

Rental period includes a 30-minute buffer before and after event for setup and cleanup. Pricing includes the use of available technology and furnishings. One building staff member will be onsite while space is in use. Additional staff can be requested for an additional fee at standard university hourly rate.

Rental Hours

IU Departments, Offices, and Units

IU Registered Student Organizations

1-3 Hours

$300

$100

4-6 Hours

$400

$200

7+ Hours

$500

$300

Reservations require a deposit of 50% rental cost upon reservation confirmation with the remainder of the payment due within one week after the date of the event. In the event of a cancellation, deposits will be refunded at the following rates:

  • > 1 month notice = 100% refund
  • > 1 week notice = 50% refund
  • < 1 week notice = No refund

Events running past the scheduled time will be assessed $50 per 30 minutes of overage. Additional fees may be incurred as a result of equipment damage, insufficient clean-up, or other incidents that involve unforeseen costs or staff time.

First Floor Seminar Room (Maxwell 122)

The First Floor Seminar Room is located in the southeast corner of the first floor, just beyond the Grand Hall. The room is accessible via the southwest entrance and can also be accessed via elevator from the ADA entrance on the northwest side of the building. It is an ideal space for seminars, workshops, meetings, and conferences.

  • Seminar Seating – 24
  • Lecture Seating – 24 

Room Dimensions

Total Area

493 Square Feet

Max. Width

28’

Max. Length

19’ 3”

Ceiling Height

8’ 6”

  • Creston AV Panel + UITS Classroom Tech
    • Cameras and built-in microphones for video conferencing
    • 2 cameras; 1 for speaker, 1 for audience
  • Mac Computer with wireless mouse and keyboard
  • HDMI laptop input
  • 85” screen monitor
  • 1 handheld mic & 1 lavalier mic
  • 4 low-profile ceiling mics

  • 24 chairs
  • 6 tables
  • Podium

Additional amenities can be made available upon request at standard university pricing.

NOTE: The rental fee for this room only applies for evening (after 5pm) and weekend events or as part of a major or multi-room event.

Rental period includes a 30-minute buffer before and after event for setup and cleanup. Pricing includes the use of available technology and furnishings. One building staff member will be onsite while space is in use. Additional staff can be requested for an additional fee at standard university hourly rate.

Rental Hours

IU Departments, Offices, and Units

IU Registered Student Organizations

1-3 Hours

$75

N/A

4-6 Hours

$150

N/A

7+ Hours

$300

N/A

Reservations require a deposit of 50% rental cost upon reservation confirmation with the remainder of the payment due within one week after the date of the event. In the event of a cancellation, deposits will be refunded at the following rates:

  • > 1 month notice = 100% refund
  • > 1 week notice = 50% refund
  • < 1 week notice = No refund

Events running past the scheduled time will be assessed $50 per 30 minutes of overage. Additional fees may be incurred as a result of equipment damage, insufficient clean-up, or other incidents that involve unforeseen costs or staff time.

Second Floor Seminar Room (Maxwell 222)

The Second Floor Seminar Room is located in the southeast corner of the second floor. The room is accessible via the southwest entrance. It is an ideal space for seminars, workshops, meetings, and conferences.

NOTE: Due to the age of Maxwell Hall, this seminar room is not ADA accessible. If your event requires ADA accessibility, please contact the Setups and Scheduling Manager at cooksche@indiana.edu, and we will work to ensure you have the accommodations you need for your event.

  • Seminar Seating – 28
  • Lecture Seating – 31

Room Dimensions

Total Area

1,109 Square Feet

Max. Width

35’ 8”

Max. Length

19’ 4”

Ceiling Height

12’

Insert

 

  • 31 chairs
  • 7 tables
  • Podium

Additional amenities can be made available upon request at standard university pricing.

NOTE: The rental fee for this room only applies for evening (after 5pm) and weekend events or as part of a major or multi-room event.

Rental period includes a 30-minute buffer before and after event for setup and cleanup. Pricing includes the use of available technology and furnishings. One building staff member will be onsite while space is in use. Additional staff can be requested for an additional fee at standard university hourly rate. 

Rental Hours

IU Departments, Offices, and Units

IU Registered Student Organizations

1-3 Hours

$75

N/A

4-6 Hours

$150

N/A

7+ Hours

$300

N/A

Reservations require a deposit of 50% rental cost upon reservation confirmation with the remainder of the payment due within one week after the date of the event. In the event of a cancellation, deposits will be refunded at the following rates:

  • > 1 month notice = 100% refund
  • > 1 week notice = 50% refund
  • < 1 week notice = No refund

Events running past the scheduled time will be assessed $50 per 30 minutes of overage. Additional fees may be incurred as a result of equipment damage, insufficient clean-up, or other incidents that involve unforeseen costs or staff time.

Lounge (Maxwell 120)

The Cook Center lounge is a cozy space on the first floor just off the Grand Hall suitable for meetings of up to six people. It features a marble table and matching chairs, mirror, and credenza, all of which were donated by a friend of IU. 

There is no technology in the lounge. 

The lounge can be reserved individually or as part of a multi-room event. 

There is no rental fee to reserve the lounge during normal business hours. 

Green Room (Maxwell 120A)

The Cook Center green room is an intimate space adjacent to the lounge. It is intended as a quiet space for visiting artists and scholars to prepare and relax before a public event.

There is no technology in the green room.

The green room can be reserved as part of a reservation for the Grand Hall, or as part of a multi-room reservation. 

Breakout Room (Maxwell 220A)

Maxwell 220A is a quiet room on the second floor ideal for small meetings and breakout sessions during larger conferences and symposia. 

There is no technology in Maxwell 220A.

Maxwell 220A can be reserved individually or as part of a multi-room event. 

There is no rental fee to reserve Maxwell 220A during normal business hours. 

NOTE: Due to the age of Maxwell Hall, this room is not ADA accessible. If your event requires ADA accessibility, please contact the Setups and Scheduling Manager at cooksche@indiana.edu, and we will work to ensure you have the accommodations you need for your event.

Breakout Room (220B)

Maxwell 220B is a quiet room on the second floor ideal for small meetings and breakout sessions during larger conferences and symposia. 

There is no technology in Maxwell 220B.

Maxwell 220B can be reserved individually or as part of a multi-room event. 

There is no rental fee to reserve Maxwell 220B during normal business hours. 

NOTE: Due to the age of Maxwell Hall, this room is not ADA accessible. If your event requires ADA accessibility, please contact the Setups and Scheduling Manager at cooksche@indiana.edu, and we will work to ensure you have the accommodations you need for your event.